This Candidate Privacy Notice outlines how SmartCredit collects, uses, and protects personal information about candidates during the recruitment process. We are committed to ensuring that your privacy is protected and that we comply with the UK General Data Protection Regulation and other applicable data protection laws.

We will comply with data protection law, which says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way.
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3. Relevant to the purposes we have told you about and limited only to those purposes.
4. Accurate and kept up to date.
5. Kept only as long as necessary for the purposes we have told you about.
6. Kept securely.

Information We Collect:

We may collect and process the following personal information about you:

• Personal contact details such as name, title, gender, date of birth, addresses, telephone numbers and personal email addresses
• CV/resume and cover letter
• Employment history
• Educational background
• Skills and qualifications
• Publicly available social media
• References
• Interview notes and assessments
• Right to work documentation
• Photographs
  
  

We may also collect, store and use the following more sensitive types of personal information:

• Race or ethnicity, religious beliefs, sexual orientation, and political opinions
• Criminal convictions and offences

How is our personal information collected

How We Use Your Information:

We use your personal information for the following purposes:

• Assessing your suitability for job roles
• Communicating with you about job opportunities
• Verifying your identity and eligibility to work
• Carrying out background checks where necessary
• Keeping records related to our hiring process

Legal Basis for Processing:

We process your personal information based on one or more of the following legal grounds:

• The processing is necessary for the performance of a contract with you or in order to take steps at your request prior to entering into a contract.
• Compliance with a legal obligation.
• Our legitimate interests in managing the recruitment process.

Data Security:

We are committed to ensuring that your information is secure. We have implemented appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction.

Data Sharing:

Your personal information may be shared with:

• Internal stakeholders involved in the recruitment process
• Third-party service providers assisting in the recruitment process
• We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so.

Retention Period:

We will retain your personal information for as long as necessary for the purposes outlined in this notice or as required by law. If your application is unsuccessful, we may retain your data for future opportunities. You have the right to withdraw your consent at any time by giving written notice.

Your Rights:

You have the right to:

• Access the personal information we hold about you
• Correct inaccuracies in your personal information
• Request erasure of your personal information
• Object to the processing of your personal information
• To exercise these rights or if you have any questions, please contact management@smartsearch.com

Changes to this Privacy Notice:

This notice was last update on 8^th October 2024. This privacy notice may be updated from time to time. Please check our website for the latest version.

Contact Information:

[We have appointed a DPO to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO dpo@smartsearch.com or talent.management@smartsearch.com.

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO) with respect to data protection issues.

SmartCredit Limited t/a SmartSearch

Mayfield House, Lower Railway Road, Ilkley, LS29 8FL